Call for bids

Statements of intent to host the 23rd Euro-Par conference in 2017 now requested

At its next meeting in 2015 in Vienna, Austria, the Euro-Par Steering Committee will consider bids to host Euro-Par 2017.

The Euro-Par Steering Committee is now requesting statements of intent to bid for Euro-Par 2017. Potential sites that pass the preselection phase will then be asked to submit a full bid and advised in its preparation. Statements of intent should be brief (three to five pages) and should contain information in telegram style on

  • the site (local infrastructure and travel connections)
  • the organization team (the person(s) in charge, their experience in running conferences, their research experience in parallel computing)
  • the budget (major line items; important: local cost factors like room charges, etc.)

Statements of intent must be submitted in electronic form to christian.lengauer@uni-passau.de .

The timeline is as follows:

  • 31 January 2015: statement of intent due
  • Spring 2015: reviewing of the preliminary statements by the Steering Committee, and recommendations issued to each of the sites for the full bid
  • 15 July 2015: full bids due
  • August 2015, at Euro-Par 2015: final decision for 2017

Institutions wishing to make a bid should be able to provide the usual facilities to run a conference for up to 350 delegates including both plenary sessions and at least six parallel streams. If you have serious plans to make a bid, please contact the Chair of the Euro-Par Steering Committee in advance. You will be given more detailed guidelines.

Full bids should include details of the people responsible for the conference organisation, of the facilities to be used, of access (i.e., local airport and transfer to conference centre etc.), a draft budget based on a break-even figure of 250 delegates, and a brief supporting case which takes account of each of the evaluation criteria listed below. The budget should indicate what is inclusive in the delegate fee (e.g., proceedings, refreshments, lunches, etc.). A set of satellite workshops accompanying the conference must also be administered. The conference fee should not exceed EUR 600 for conference+workshops.

Full bids should not exceed ten A4 pages in length but may include, as appendices, brochures or other printed material concerning the locale and conference facilities, if these are available. Bids will be evaluated using the following criteria:

  • Cost
  • Academic reputation
  • Level of commitment
  • Transport and accessibility
  • Maintaining a balance between different European countries
  • Experience of the organisation in hosting international conferences

Bids are open to all European countries, including the countries of Central and Eastern Europe.

Prof. Christian Lengauer
University of Passau
D-94030 Passau
Germany